The gap between "the customer paid" and "the books show it" is where reconciliation pain lives. A Stripe payment has to find its invoice, fees have to land in the right expense line, refunds have to reverse cleanly, and someone has to notice the invoice that was paid twice or not at all. Most teams either do this by hand at month end or trust an automatic sync and audit it later.
With both tools connected, flo.space prepares each reconciliation as it happens: this payment matches that invoice, here is the entry, here is the fee split. The match is shown with both records cited and waits for approval, so the person who knows the customer confirms the judgment call instead of discovering it in an audit.
What flo.space drafts between Stripe and QuickBooks
Each lands in your approval queue with its reasoning, data source, and risk level. Nothing sends until you approve.
Match the payment to its invoice
A Stripe payment arrives and flo.space prepares the QuickBooks match, invoice, amount, and fee split shown, ready to approve.
Prepare the payment link from the books
An open QuickBooks invoice becomes a drafted Stripe payment link with the exact balance, ready to send to the customer once you approve.
Draft the refund entry
A refund issued in Stripe becomes a prepared reversing entry for the books, flagged high risk by default because money is moving.
Surface the payment that matches nothing
When money arrives that fits no open invoice, that is an action in your queue with the closest candidates listed, instead of a mystery row at month end.
Connect both tools in minutes
Sign in and grant read-only access. flo.space starts by understanding context; it cannot send or write anything yet.
Same model: read only first, so the AI sees both sides of the workflow before any action exists.
Within a day the approval queue starts proposing actions that connect the two tools, each with its reasoning and source shown.
Edit drafts in plain language if needed, then approve. Approval is the send; until then everything is a draft.
The double payment that did not become a dispute
A customer pays an invoice through the Stripe link, then their bookkeeper pays it again by ACH two days later. flo.space prepares the second match, notices the invoice is already settled, and flags the action high risk with both payments shown. You approve the prepared refund and the drafted note to the customer in one pass. Total time: the length of reading one queue item.
Stripe + QuickBooks with flo.space
No. Every entry, match, and reversal is a prepared action that shows its source records and waits in the approval queue. High-dollar and unusual actions are flagged high risk on top of that.
It prepares them from open QuickBooks invoices, with the amount and customer filled in. The link goes out, by email or however you send it, only after you approve.
Prepared matches include the fee split so gross, fee, and net land in the right places in your books. You see the split before approving rather than reverse-engineering it later.
The work moves from a month-end batch to a few seconds at a time in the approval queue, and errors surface the day they happen. Month end becomes checking that the queue was cleared, not rebuilding the month.
Put Stripe and QuickBooks on approval
Connect both tools read only, watch the queue prepare the work between them, and approve the first action when you trust it.